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Word processing in CMS (content management systems)

2013. március. 30. | 5149 |

Content management systems like Joomla, Wordpress, Usernet have reached a complexity level whose capacity will rarely be completely used by average users. Just like in case of Word’s word processor where 80% of the users apply only 20% of its possible functions. 

In the case of CMS most problems occur in connection with the easiest and most frequently used functions. It should enable users to process and upload an article as easy as possible. To achieve this not only should CMS work effectively but users should acquire certain basic word processing skills. 

In this article I intend to demonstrate through real examples how to process and upload an article fast and effectively to a website.

Most cases the article to be uploaded has been written in Word. Thus it seems logical to copy the article from Word and space it into the processing field of the CMS:

DON’T DO THAT!

Why not?

Because the Word processor puts unseen formatting and HTML in the text which will destruct formatting and thus the layout of the page will get disintegrated.

Solution: copy the text from Word to Notepad so that harmful formatting and codes get automatically deleted. After that highlight and copy the text from the Notepad to the CMS. It is safe now.

 

Problem: this way all harmful formatting disappear from the text. Is it necessary to format the text again? Unfortunately, yes. However, it is only this way you can make sure that everything in the text (paragraphs, characters, titles and pictures… etc) will have a unified layout. Reformatting a text can be done fast and easy. I am going to introduce this in the next part.

Word formatting in CMS

Most of the article uploaded through CMS will be automatically formatted by the website itself. So you DO NOT NEED to format paragraph alignment (left, centre, right), the fronts, the size, text colour, to fix distance between paragraphs, margins, paragraph tabs, placing, sizing and framing pictures. These elements highly influence the layout of the website so they will be adjusted automatically by the website and not by the user

The following formatting steps will not be automatic so you must do them yourself:

  1. pagination
  2. formatting headings
  3. formatting numbered lists
  4. creating and formatting charts
  5. inserting pictures into the text

1. pagination

The text copied from the Notepad includes only line-breaks but there are no paragraphs. What’s the difference between the two? You can format lines with the button combination of SHIFT+ENTER. As a result the text will continue in a new line but it is not a new paragraph. If you need a new paragraph, push ENTER at the right point in the text. 

2. formatting headings

To create a harmonic layout for the text which makes it easy to read and well-structured and easy to index for the search engine, you need headings and sub-headings. In case of an average article there is only one heading, which is in most cases the title of the article. So the text must be sectioned, that is you need sub-headings and paragraphs belonging. 

3. formatting bulleted and numbered lists

To create bulleted or numbered lists, elements must be sectioned into paragraphs. After that you must highlight the paragraphs and by clicking the appropriate bullets button of the tool-line formatting can be easily finished.

4. creating and formatting tables

You can create a table by using the table button in the insert tab. When fixing the width of the table you must pay attention to the total width of the article. If the table is wider than the space for the article, the layout may be wrong. 

5. inserting pictures into the text

The system automatically creates 2-3 different sizes of the pictures uploaded through CMS. Thus users do not need to resize the pictures. For more you can read about here

Summery

Organizing our content management system we made special efforts to create a system which makes uploading an article as easy and fast as possible for the users. For websites which can be updated through content management systems it means a serious challenge to keep their unified layout although the content is created and formatted by several different people. Such an unified layout can only be maintained if we free users from all complex formatting processes which provides the layout and so they only need to go through processes which cannot be automatic. To succeed with these processes users must be familiar with the basic word processing steps which were described above.

I hope that after reading this article your job will get easier and faster as it is also our interest that our content management system can be used fast, effectively and without difficulties. Should you have any further questions, please do not hesitate to read about us clicking here.

Tusnádi István

Tusnádi István

a Usernet ügyvezető tulajdonosa. 2001 óta dolgozik webes projekteken, szakterülete az online stratégia alkotás és a webfejlesztés. Ügyfelei iparágukban piacvezető hazai illetve nemzetközi KKV-k és nagyvállalatok. Eddig több, mint 150 szakmai publikációja jelent meg, például a Piac & Profit, WordPress Magyarország és a Biztonságportál oldalakon.

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